If you are a supervisor, you want to keep your rostering system up-to-date so you can spend less time managing and more time getting things done. Fortunately, there are a variety of ways to do that. You can use technology to make your life easier, from automated shift-swap agreements to photo- and location-verified mac time-tracking apps.
Table of Contents
Automate tasks to free up management time
When managing a rostering system, there are many ways to increase efficiency. One of the best ways is by automating tasks. Automating them allows you to free up management time and resources for more critical work.
For businesses, this can mean millions of dollars in savings. By automating everyday tasks through the help of GoodHuman, you can eliminate errors and help your team be more productive.
The first step in automating tasks is to list the tasks you and your team currently perform. This list should include both simple and complex tasks. It’s also a good idea to add some new tasks that your team doesn’t now do.
Automate shift-swap agreements
Having an automated shift-swap agreement in your rostering system can save the employer and the customer time. The system will allow employees to trade shifts with colleagues, making it easy for staff to find a replacement when they can’t make it to a scheduled shift. However, this feature is only as effective as how the scheduling system works.
In addition, an employer should make sure they outline their trading process. They’ll need to specify whether or not the manager must approve a swap before it can be made. Additionally, they’ll want to consider any preferences the employee might have regarding schedule changes. Providing a system that allows employees to trade shifts should be a priority.
The rostering system is vital for all organizations, regardless of their size, because it provides a system for scheduling work to be done by employees. It is also an essential tool in keeping a balance between the needs of staff and the demands of customers. There are many ways supervisors can make the system more efficient and user-friendly.
Automate tasks
Putting together a roster for your team can be a time-consuming exercise. Automated scheduling tools can do the job for you. Whether you are scheduling full-time, part-time, or contingent workers, the system can be set up to accommodate your needs. You can create a schedule based on various factors, such as seniority, employee hours, pay, and more. This way, you will always have a ready pool of talent to handle last-minute demand spikes.
Aside from minimizing errors and freeing up your time, the system can enhance your team’s work-life balance. For instance, your employees can access a mobile app to make time off requests or update their availability.
Reduce absenteeism
Absenteeism costs companies money. Not only do they have to pay wages and overtime, but they also have to deal with the impact that absent employees have on production. It can negatively affect employee morale and productivity.
A workforce management system can help organizations manage absenteeism. The system can collect and report information about each employee’s absences, including the reason for their absence. They can also guide managers in reducing unplanned leave.
One of the best ways to reduce absenteeism is to educate workers. By explaining your company’s policies, employees will know what to expect.
For instance, consider making it easy for employees to request time off. It can lower their stress. You can also make sure that there is sufficient rest between shifts.
Improve service quality
Improving your rostering system can increase productivity, reduce costs, and boost profits. Choosing a software solution can be a daunting task, but there are a few tools to help. A well-designed and streamlined system can do the heavy lifting for you, leaving you to concentrate on the important stuff.
The software you choose can tell you which employees are available and when they are available. Having a rostering solution will allow you to keep track of your staff’s schedules in real-time, and if necessary, you can switch up your roster to fit a change in shift patterns or customer demands.
Using the software, you can also find out which of your staff is the most productive. Whether you have a single person or hundreds, having a rostering system in place will ensure you get the most out of every person in the office.