An email resignation letter is a short, courteous and direct way to make an immediate exit from employment. The employee sends it to his employer along with a cover letter explaining the reasons for leaving. The most common reason for composing an email resignation letter is that it provides flexibility for both employees and employers.
Are email resignation letters legal?
Yes, if you are telling the truth in your email, then it is completely legit. If you lie in any way, though, even about why you are leaving, for example, this could get you into a lot of trouble and lead to prosecution. After all, lying on or submitting falsified documents is illegal and not worth jeopardizing your future career prospects! To be safe then, stick with the facts and keep it courteous – this way, there will be no need for anyone to question whether or not an email resignation letter is valid. Naturally, this does not mean that you simply hand in your notice and suddenly run out of the office door – any email resignation letter should be met with a formal response from your boss.
What should an email resignation letter say?
An email resignation letter must contain certain information. It should state that you are leaving your job immediately, but also be sure to thank the employer in advance for all of their help and support during your time with them. You should then offer your regretful apologies for having to leave suddenly without notice, but this is unavoidable in the circumstances. Most importantly, you should finish by wishing them well in all future endeavors, professionally and personally. This signifies that you wish your former workplace continued success and that you will not bad-mouth them from now on because they have been good enough to let you go honorably. It will also go some way to preventing the boss from feeling so bitter towards you that they decide not to provide a good reference for you in future jobs!
What should I avoid?
You are likely aware of the importance of proofreading a formal letter or email before sending it to anyone, but this is even more so for an email resignation letter. You do not want your employer calling you out on any grammatical errors, spelling mistakes, or inappropriate language because these things reflect badly on you as an employee. Remember that this is the last thing that your former boss sees from you while at work, and if they feel like their time was wasted with yet another person who lacks attention to detail, then, unfortunately, you may be remembered with less fondness; than you had hoped!
How do I confirm my email resignation letter?
When composing an email resignation letter, it is a good idea to have another look through it before sending it so that you can check that the attachment contains all of your details and no mistakes. You should then ask someone near you to double-check if you are happy with what is there because this also indicates who might be taking over where you left off. It gives them time to get organized in advance without any unnecessary confusion from lack of information! If possible, try to avoid handing in your notice by email unless necessary. If this cannot be avoided for personal reasons, such as a recent bereavement, an employer will most likely grant you a few extra days off to recover.
The problem with email resignation letters is how they are received. Though they may work in some circumstances, there can often be complications and issues that need addressing before you see the last of your former workplace! Whether or not they effectively get rid of people, emails can sometimes leave employers feeling rather disheartened and annoyed, so it is important to use them only when necessary! Within the privacy of their own homes, many people find it difficult to speak honestly personally, but this is why email resignation letters have real advantages. They allow employees to tell it exactly as it is without making any excuses.