Adding access management procedures to your employee onboarding and offboarding processes streamlines the bulk of permission requests and helps avoid costly duplication of licenses. Automating the procedure reduces wait times and ensures employees receive only the required software suites.
Usually delivered as part of identity and access management solutions, access management allows admins to monitor and control users’ access to on-premises and cloud applications and systems.
Table of Contents
Automated Onboarding
Employee onboarding is important in building great teams to help your business thrive. But, like most business processes, it’s not without its challenges. Documenting new hires, sending reminders, and addressing common questions can quickly become overwhelming tasks for HR managers. And if you’re not careful, inconsistencies and delays can arise, impacting the new hire experience and your company’s bottom line.
The best way to avoid these problems is by creating an onboarding plan and automating your workflows. This will not only eliminate manual paperwork and time-consuming data entry, but it will also reduce errors. This will save your HR team valuable time and reduce the risk of costly mistakes that jeopardize your onboarding goals.
Getting the onboarding process right will make your new hires feel more confident about their role and job satisfaction and speed up their ability to start making meaningful contributions. An effective onboarding process typically involves a variety of stakeholders, including managers, HR, L&D, and teams. This means that collaboration is key to success. Some tools can make collaboration easier by giving all stakeholders visibility and clear timelines.
An automated onboarding workflow will also ensure that your organization follows the proper security protocols. This is critical to prevent breaches and protect your most sensitive information.
Automated Offboarding
Employees who are offboarded promptly help ensure that your organization remains compliant. Without automated offboarding, your company risks having former employees still have access to sensitive data or software. This may lead your business to pay for inactive licenses, which can consume valuable team bandwidth.
A user provisioning tool capable of de-provisioning accounts can save the IT team time and effort by automatically removing app access. In addition, it helps to keep your company secure and reduces the chances of unauthorized transfer or sharing of information.
When your teams aren’t spending so much time on manual onboarding and offboarding, they have more bandwidth to dedicate to other projects that benefit the entire organization. This can make them happier and more efficient, resulting in higher productivity.
Streamlining the onboarding and offboarding process will also help your staff members feel more prepared to manage their work and more confident in their roles. This can increase job satisfaction, essential to retaining your most talented and qualified workers. This will ultimately reduce your turnover rates. Then, you can focus on acquiring and training new talent to fill those empty positions. There are many ways to streamline employee onboarding and offboarding procedures, including workflow management software like Accountable HQ.
Automated Permissions
While granting permissions is usually a one-time process during onboarding, and employees need access to software and licenses as their role evolves. Manually monitoring and managing these changes wastes time and costs as teams work across systems to communicate the right privileges, reclaim apps no longer needed, update records and ensure users have access to applications they need.
This manual process also creates a security risk. New hires may receive inappropriate permissions or be denied access to critical systems that could impact business. Automating user onboarding and offboarding helps to streamline the process, ensures compliance, and minimizes security risks.
As a result, your teams aren’t spending valuable time on mundane administrative tasks and can focus on more important work. This means you’ll save money on hiring and training and the costs associated with rehiring, retraining, and lost productivity. Automation tools fully integrated with HR and security systems are the best way to streamline onboarding and offboarding.
Automated Reporting
Visualizing user access configurations and activity is critical for security and compliance. A single misstep in permissions can lead to a costly attack. For example, the recent Spotify credential-stuffing attack could have exposed more than 300,000 users to theft or fraud. To avoid such attacks, enterprises should deploy a comprehensive enterprise identity access management (IAM) solution that prevents data loss by keeping credentials safe, managing access, and providing analytics insights into potential vulnerabilities.
IAM solutions also help bolster organization data security by providing an audit trail showing when the access occurred and who accessed what. This is essential for meeting regulatory compliance standards such as Know Your Customer, transaction monitoring for Suspicious
Activity Reporting, and the Red Flags Rule
Most IAM solutions use role-based access control (RBAC) to assign predefined roles with specific privileges. For example, it makes little sense for a training employee to have access to payroll and salary files. The best-of-breed IAM systems also support multi-factor authentication (MFA), making it more difficult for hackers to gain unauthorized access.