With 44% of employees and 51% of employers supporting hybrid work in a recent Remote Work and Compensation Pulse Survey, the future of a hybrid working model looks pretty bright.
However, implementing a hybrid work model comes with many challenges like:
- Misalignment between remote and in-office employees
- Inefficient meetings
- Mismanagement of office space
- Ineffective employee collaboration
- Lack of a shared work culture
And the fact that most managers still rely on manual methods to manage the hybrid workplace adds to these challenges. But hybrid workplace apps can make managing a hybrid office easier.
From employee scheduling to desk booking, these applications have built-in features that can help you manage a workplace better, improving client and employee satisfaction.
If you are unsure about implementing a hybrid workplace app, here are five reasons that make investing in a hybrid workplace app a necessity.
#1 Makes Employee Scheduling Easy
An efficient employee scheduling system is essential to manage work schedules and deliver timely projects. Manual tools such as whiteboards and excel sheets cannot meet a hybrid work model’s scale, pace, and complexity. A hybrid workplace app provides scheduling solutions through which managers can assign, track, and organize the work schedules of both remote and on-site employees.
Managers can make last-minute changes instantly through the hybrid workplace app. They can also factor in employee preferences before assigning a job to them. This improves productivity and contributes to the growth of a business.
#2 Makes Flexible Desking Convenient
The goal of flexible desk arrangements in a hybrid setup is to give employees the freedom to choose their desks while ensuring that desk usage is optimal, and so is productivity. And ticking all of these boxes is harder if you rely solely on manual methods when implementing flexible setups.
The hot desking feature on most hybrid workplace apps allows employees to work from any part of the office. Employees can use the app to book available desks and co-working spaces on a first-come, first-serve basis. The app will also inform them about the amenities available for that particular space, like power outlets, printing machines, and storage for personal items.
#3 Improves Meeting Room Management
Ensuring productive meetings is harder in a hybrid setup. Yet as a manager you must implement processes that make it achievable. You must ensure all the employees arrive at the right time. Your in-office workers must not keep your remote employees waiting because they were struggling with locating meeting rooms. Similarly, your remote workers must be able to find meeting rooms when they arrive at the office.
A hybrid workplace app with an integrated meeting room booking solution makes this possible. Employees can book meeting rooms for virtual meetings from anywhere and convey meeting details to all attendees immediately. Employees coming into the office can use the wayfinding feature to locate meeting rooms quickly. This ensures there are no late starts.
The hybrid workplace app can also integrate digital signages into its system to display meeting room hosts, upcoming schedules, and available amenities inside the room.
Thus, managers can ensure more productive meetings with a hybrid workplace app.
#4 Transforms Space Management
Ensuring optimal space usage is harder in a hybrid setup, given that employees will come into the office in varying numbers daily. You must ensure that all employees have a dedicated space to work and that they are productive there. Both of these require good space management. And the space management feature in a hybrid workplace app makes this easy through data and automation.
The space management app can help in:
- Reporting of space metrics
- Forecast space requirements
- Reduce planning and management costs
- Provide real-time usage data
- Reducing the company’s carbon footprint
Suppose a company is hiring more employees for a project. A hybrid workplace app can give managers a full view of the workspace. They can decide where they want to install new desks or if they need bigger meeting room spaces and make the necessary arrangements.
Thus, a hybrid workplace app with easy integrations can help achieve various space management goals.
#5 Helps in Parking Spot Management
Say a lot of your employees are coming into the office in lieu of an impending project deadline. The last thing you would want is for them to be late to work because they had trouble finding a parking spot. But with a hybrid workplace app with an integrated parking management solution, this is never an issue.
Employees can easily book parking spaces in advance before coming into work using the hybrid workplace app. Once they arrive, they can park their car quickly by using the navigation feature to find their booked parking space. Managers, in turn, can decide if they need more parking space based on the usage data. And if required, they can make the necessary arrangements too.
In Conclusion
All the above features on a single platform make hybrid workplace apps an attractive investment. If you wish to explore more, you can find a one-stop solution to all your hybrid workplace needs with WorkInSync.
WorkInSync hybrid workplace app helps you optimally manage your desks, meeting rooms, office spaces, employees, and more. It is a comprehensive hybrid workplace management tool that is designed to make all team members, be it remote or hybrid teams, work seamlessly.
Visit the website and schedule a demo to know more about the product.