Creating and editing PDF documents is quite critical to performing organizational duties. Asides from viewing documents, there’s so much more you can do with PDF tools. That’s why everyone should learn to use PDF tools for editing documents effectively.
Depending on your project needs, these tools contain unique features that enable you to combine, split, or merge PDFs. But you’ll need to understand how to apply this tool to these distinct functions.
This guide will help you learn to use PDF tools to compress PDF online or combine PDF documents on the go.
A step-by-step process to combine and merge PDFs
Editing PDF files is always time-intensive and, in some cases, a money-consuming process.
In times past, changing page numbers, adding new sections or text, updating printed information was mostly impossible.
But nowadays, this editing process is smooth and stress-free, as long as you follow the right procedure.
All you need is a practical PDF tool, and these steps can help you manage or modify multiple documents at once.
How to combine PDFs
To save yourself the stress of resending or sorting through multiple files, combine separate PDFs into a single file using user-friendly PDF tools. Follow these quick and easy steps to achieve this:
- Drag and drop your PDFs into the PDF combining tool.
- Rearrange the individual pages or files in the correct order.
- Insert, rotate, or delete file pages as you desire.
- Click “File” > “Save” to combine and save PDF on your device.
Now, you can access your combined PDF file as you wish.
How to merge PDFs
PDF tools also provide an avenue for you to merge PDFs for free. Perhaps, you prepared or collected multiple documents and wished to combine them into a single PDF file, and you can organize this independently.
Always ensure that you have downloaded selected files on your device before you begin. These simple steps should help you:
- Open one of the PDFs from the local folder.
- Click “View” > “Thumbnails” to see another list of pages in the PDF.
- Drag-and-drop the other PDF files you want to merge onto the opened PDF file.
- Drag-and-drop the thumbnails around to rearrange page order.
- Click “File” > “Save” to complete the merge operation.
Your merged PDF file is ready for use.
How to split PDFs
A PDF splitter helps you extract pages from a PDF and save them as a different file. Let’s do this step-by-step:
- Open the PDF.
- Drag-and-drop the specific page from the “Thumbnails” pane onto the desktop.
- Drag-and-drop individual pages.
- Combine them into a separate PDF document.
Now you can view split pages as a separate PDF document.
How to choose the best PDF tool for editing
A PDF editor is a simple tool that allows users to create, edit, and make changes to PDF documents as they desire. In a world where people create, access, and save documents on the cloud, PDF tools are increasingly essential.
Everyone owns (or has access to) a free PDF tool for viewing PDF documents for personal purposes. Those who need to edit and compress PDFs can download PDF tools that offer more than viewing.
Some excellent PDF tools that provide these extra features are pretty expensive, and they might be out-of-reach for your personal or organizational needs. Even if you’ll need to pay to use it, here are some factors to consider when choosing the best PDF tool.
To perform complex tasks that involve PDFs, you’ll need an advanced PDF tool to create, insert, edit, combine, and split PDFs.
Push through borders with an effective tool that helps you change document layout, adjust text boxes, change text size. Your PDF editor should also enable you to add stamps, watermarks, images, headers, and footers without restrictions.
If you get a PDF tool that offers a variety of editing functions, you can make that duty of processing office paperwork more exciting.
2. Easy to use
The best editing software caters to users of all experience levels, so it should be easy to use. The PDF tool you select should have all its features at your fingertips.
The tool’s interface, which contains all editing features, should be familiar, instructive, and accessible. You should be able to perform everyday tasks quite easily and also learn to use complex features.
3. Security features
Every organization wants to use secure digital tools for storing confidential information. Therefore, security features like passwords and user restrictions are essential features that every PDF tool should have.
Select a PDF tool that allows you to view, print, combine PDFs or modify documents using secure means. That said, make sure that the PDF tool will enable you to alter restrictions even after sharing documents.
4. Mode of collaboration
You’ll need a PDF tool that provides room for collaboration if you operate in teams. With tools like LuminPDF, you can collaborate with other team members — and they can also add, review, edit, or merge PDF to PDF.
Your preferred PDF editor should simplify team workflows by enabling PDFs from cloud storage and enterprise management systems.
What’s a PDF tool that you cannot conveniently access on your mobile? You should be able to view, edit and annotate files from wherever you are.
Ensure your phone or tablet supports your choice PDF tool so that you can attend to your office needs even on the go. With remote access, you can combine, split, or merge PDF files with ease.
6. OCR feature
Every forward-thinking company is getting rid of paper documents by converting them to PDF files. All you need is a PDF tool that’s connected to your scanner, and you can create easy-to-edit PDF documents.
Use the optical character recognition (OCR) feature on your PDF tool to turn document images into readable text. For optimal results, choose a PDF tool that can recognize characters and words within images.
7. Customer support
You might run into a brick wall when you’re trying to find your way around. If you need external help, choose a PDF editor that offers you quality customer care whenever you need it.
A good PDF tool should provide you with a help guide, telephone, or contact email that can assist you.
Now you can go beyond viewing PDF files alone to creating and modifying them. Before now, editing PDFs posed an arduous task for most people and organizations, so they stuck to paperwork.
But not anymore; there are several mobile and desktop tools that allow you to edit documents. But you must choose software that helps you update, review, store, and compress PDF online with flexibility.
Save time and money while you perform your official tasks with convenience. Choose a flexible PDF editor today.