It’s no secret that schedules are an important part of any business operation. They help managers organize employee work hours and track their productivity levels. But they also ensure that staff members are aware of their assignments, so they don’t waste time and energy trying to figure out what to do next.
As such, one of the most important aspects of any business is being able to keep track of appointments and meetings. Otherwise, how is anything going to get done?
This is the main reason why many businesses are turning to office scheduling software.
What Is Office Scheduling Software?
Office scheduling software allows you to stay on top of your calendar and organize all your meetings, appointments and tasks, so nothing ever falls through the cracks. It helps businesses automate many tedious manual tasks, such as shift bidding, shift swapping and time-off requests.
In addition, it allows managers to easily keep track of employee availability and generate accurate schedules based on their needs and preferences. At the same time, employees can access their work schedule anytime, anywhere via mobile devices.
But with so many different kinds of office scheduling software available offering more or less the same basic functions, how do you find one that’s right for you? Of course, some are better than others when it comes to reliability and ease-of-use but what features should you look for in an office scheduling software Microsoft?
Let’s break them down.
1. Integration with Microsoft
If your employees tend to use Outlook as their primary calendar tool, scheduling software with Microsoft integration is vital. This will make it easier for them to work with their schedule and ensure that they don’t miss any important changes made to it.
Also, some people may be unenthusiastic about getting used to a new platform and this feature can help them stick with what they already know.
The ability to import and export data is a must-have feature in any office scheduling software. This will allow you to easily backup the schedule data or transfer it to another program.
An office scheduling program that’s integrated with Microsoft Excel makes it easy to create reports based on the employee schedule information. You can also use Excel data as the basis for your schedule if you already have it entered into a spreadsheet.
You want to be able to access your office scheduling software from wherever you are, including on the go. The best office scheduling software is cloud-based and accessible from any smartphone or tablet with an internet connection.
3. Easy-to-Use Dashboard
The dashboard should show you a quick overview of each employee and their projects or tasks. It should also display their availability and any time off requests that they have pending.
The dashboard should also allow you to see key metrics like productivity, efficiency, and profitability across all departments so you can make data-driven decisions about how your employees are spending their time.
The Bottom Line
Office scheduling software is the ultimate time-saver for both managers and employees. It can help businesses cut costs, maximize revenue and increase client satisfaction.
With a high-quality office scheduling solution, you can dramatically improve the efficiency of your workforce management.
That said, when looking for the best office scheduling software that’s right for you, create a list of features that are most important to your particular business. You should also consider what staff members need most in terms of access and functionality.